Determining a Cover Letter Layout

Cover Letter Layout

Before you ever start writing your cover letter, you need a cover letter template. Understanding the layout of your cover letter is key to making sure that you aren’t scrambling to put together a cover letter that looks good and reads well. Just like using a resume template, a cover letter layout helps you stay on track and write the perfect cover letter. Here’s what you should know about using a cover letter layout.

What Is a Cover Letter Layout?

“Cover letter layout” is just a term that describes how you create your cover letter. Think of it as an outline that contains the important elements of a simple cover letter.

Basic and Effective Cover Letter Layout

When you look at cover letter examples, you’ll likely see that they all follow a similar format. This basic but effective cover letter layout should be your starting point for learning how to write a cover letter.

1. Header and salutation

   In your cover letter header, include your full name, contact information, including your phone number, and any professional portfolio links you might have, such as your LinkedIn. It’s where recruiters look to get your basic information.

   From there, you need to also address the hiring manager. To make a good first impression, it’s best if you use the hiring manager’s name, and avoid generic phrases like “To whom it may concern” or “Dear sir or madam.” Phrases like “Dear Hiring Manager” may be acceptable, but only if you truly can’t find the hiring manager’s name.

2. Introduction: Your “Hook”

   In your first paragraph, you need some kind of hook to pull in the recruiter. It may be a unique piece of work experience, a great achievement, or even the reason you decided to get into this field in the first place. The intention of this paragraph is to grab and keep the recruiter’s attention, and give them an initial idea of why you might good for the open position. This paragraph can also provide a statement about the specific job you’re applying for, just to remove any doubts.

3. Body: Overview of achievements

   Your next paragraph or two is where you can showcase your major achievements and qualifications. This is where you really start convincing the hiring manager that you’re the only person who can effectively fill the job posting. Provide a rundown of top skills and work experiences that prove you match the job description. You can use even list specific experiences in bullet points for more impact.

4. Closing: Call to action

   In your final paragraph, give a final summation of why you think you’re right for the role, and express your enthusiasm for the opportunity. Then close with a request for the hiring manager to follow up with you.

5. Sign-off

   Finally, close with a sign-off. Use a professional sign-off, like “Sincerely,” then list your full name. Consider adding an enclosure in letter, if needed.