How to Write a Great Thank-you Email After an Interview

1. Subject line
If you send your thank-you note in email form, you will need an appropriate email subject line. Something simple, such as “Thank you for meeting with me,” should be just fine.

2. Salutation (including interviewer name)
In the body of the email or thank-you letter, you should address the hiring manager you spoke with by name. When you use the interviewer’s name, you will show them that you were giving them your full attention.

3. Opening statement
Your opening statement should be a short thank-you message. Something as simple as “I want to thank you for taking the time to speak with me on [date] about the role of [job title] at [company name]” is fine for either a phone interview or an in-person interview.

4. Job interview callback
When you write your post-interview email, touch on the point of interest either to give additional information or reiterate a point you wish to make regarding some of the interview questions you were asked. This may help to refresh the hiring manager’s memory of you.

5. Additional information (optional)
Because a follow-up email is an accepted but informal part of the interview process these days, it is also an opportunity to provide additional information. If you forgot to mention something that could influence the hiring decision, this is the time to raise that topic. You can also use this as an opportunity to answer any questions that were brought up at the interview but weren’t answered or provide more information, such as details on your LinkedIn profile.

6. Closing
The closing statement of your thank-you letter should include a call to action. This is your chance to ask for a second interview or invite hiring managers to contact you if they need more information. A good example of this would be “I look forward to hearing from you in the near future.” You should then use a professional closing like “Yours sincerely” or “Best regards” and sign your full name.