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Executive Assistant Resume

An executive assistant is an individual who typically provides generalized administrative support to those in the “C-level” of a business – individuals who have a lot of requirements every day and need someone to help keep them all straight. If you’re interested in becoming a senior executive assistant, then here’s how you can use an executive assistant resume template to create the best professional resume for any job application.

Executive Assistant Resume Example

Most Important Things To Highlight In An Executive Assistant Resume

An executive administration resume absolutely needs to highlight the fact that you are detail-oriented and can manage a wide variety of problems all at once. Your communication skills also need to be extremely strong; you’re basically an advanced version of a customer service representative, so being able to show off your interpersonal skills is an important key.

Executive Assistant Resume Example

Executive Assistant Resume Example
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Executive Assistant Resume Format

The first thing you need to choose is what resume format you’re going to use. If you have plenty of work experience, then the chronological resume will typically be your best option. If you’re relying mostly on skills, then you might want to use the functional resume. Regardless of the format you select, you’ll still include all of these headings on your resume:

The first thing you need to choose is what resume format you’re going to use. If you have plenty of work experience, then the chronological resume will typically be your best option. If you’re relying mostly on skills, then you might want to use the functional resume. Regardless of the format you select, you’ll still include all of these headings on your resume:

Resume header

At the top of an executive assistant resume example is going to be your resume header. Here, you list your contact information, including your phone number, location, email address and job networking profile links such as your LinkedIn.

Resume objective or summary

Next is your resume objective or resume summary. This is a two or three sentence paragraph that you find at the very top of the resume, typically going over everything in the resume. A resume objective will also include a sentence identifying an objective you have with your resume.

Skills

Skills are one of the most crucial components of an administrative assistant resume. Here are some bullet points to consider for your skills section:

  • Event planning and making travel arrangements
  • Handling PowerPoint
  • Time management
  • Doing general administrative tasks
  • Helping with business administration
  • Scheduling meetings and calendar management
  • Scheduling conference calls
  • Reading expense reports
  • Detail-oriented nature
  • Managing a filing system
  • Multitasking
  • Taking phone calls
  • Task prioritization
  • Problem-solving
  • Project management

You should have both soft skills and hard skills for an administrative assistant resume. Remember, you want this type of resume to reflect how a customer service representative resume might look.

Work history

Your work experience section will include up to ten years of administrative experience. Below each job, you’ll likely want to include an executive assistant job description going over your duties and requirements. This helps you show a hiring manager exactly what you did in every job.

Education

The last section is your education section. Most of the time, an executive assistant only requires a high school diploma. However, you may have chosen to pursue higher education in order to be an advanced level executive assistant.

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Do's and Don'ts

  • Read resume examples to show you the different ways to write an executive assistant resume. These examples can impact your ability to write a better resume.
  • Proofread your executive assistant resume before you send it in. A single typo can cause a hiring manager to skip over your resume.
  • Have references available for any other top executives that you worked for before. Their positive words can go a long way in proving your skills.
  • Use infographics on your resume. This negatively impacts its ability to go through an applicant tracking system (ATS), which makes it less likely a hiring manager will ever see it.
  • List more than ten years of experience on your resume unless otherwise requested. Any experience from ten or more years ago can go into your LinkedIn profile.
  • Try to write your resume all on your own. Instead of going at it yourself, you can use the ResumeNerd resume builder to create a beautiful-looking resume quickly and easily.

FAQ: Executive Assistant Resume

A cover letter is important in any application and this is equally true in an executive assistant resume. If you really want to show off everything you’ve done as an administrative professional, then it’s important that you include this information in your executive administrative assistant resume and in your cover letter. Use the cover letter builder from ResumeNerd if you’re not completely confident in your ability to write a cover letter on your own.

Assistants often don’t need lots of experience to secure a job, making it an effective entry-level job for many job seekers. If you don’t have much experience in the realm of being an executive assistant, then you’ll want to rely on your skill set more than anything. This can help show that you’ll do a good job in an assistant position.

Remember, you should never submit exactly the same resume to two separate job applications. A truly “perfect” resume should match the job description that the hiring manager is looking for. Showing that you excel in those specific skills can help you get the job.

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